All You Need to Know About Renting Office Space

Companies are always on the lookout for a good place for their office. Finding a better office space in a nice neighborhood can be quite a challenge. It’s good for the business to move and expand when the time is right.

Getting a bigger office with better amenities and rental rates is crucial if you want your company to continue growing. If you’re looking for new locations to start renting your office space, then read on to learn all about the steps you need to consider for it.

Source: businesspeople having a brainstorming session in an office

The Location

You need to think about the location of your possible new office space before you sign any leases or contracts. This step is very important for the growth of your business because it can affect your expenses, legal practices, income, employees’ time management, and customer satisfaction. You need to be sure that the area is accessible and easily found. It should also be close to main roads or highways and can be reached by public transportation methods. If the community around you in that location can support your business, then it will be fruitful to sign a lease there. Another important aspect to worry about is safety. You need to be sure that it’s in a safe neighborhood to keep your employees and clients safe.

The History

Another thing to consider is the history of the office space that you’re thinking of moving to. You need to be sure that you’re getting a good deal for it and not paying extra for an office that doesn’t deserve it. Depending on the state you’re living in, you could check the county government offices for more information. If you’re thinking of expanding in Texas, you can check this useful page to understand the importance of checking the Travis County Appraisal District (TCAD) to run a background check on that office you want to pay rent for.

This is a smart move because it will help you make the right decision when it comes to leasing office space. You will find information regarding the value of the building, tax rates, past owners and tenants, legal information, and a lot more. The data you find will let you know if your decision is a big mistake or not.


The Size and Space

You need to consider the size and space of your office because the quality of your work depends on it. If you are planning on hiring new people for your company, you will need adequate space to accommodate them. It goes without saying that the size and space of your office impact the productivity and wellbeing of your employees. You need to make sure that it’s a healthy environment that can make your staff happy. That said,  the building should have adequate space for wellness rooms, break areas, and storage. If your employees are happy and satisfied, then their productivity levels will increase significantly. Make sure that you have a healthy and spacious working environment for the good of your company.

Familiarize Yourself with the Leasing Terms

It would be wise if you familiarize yourself with the leasing terms before you sign anything. The process can be a little complicated, especially if you’re not aware of the jargon and terms used in contracts. You have to be aware of what every word means, whether it’s load factor, rent adjustments, security deposits, renewal options, building core, or the net lease which can have single, double, or triple base rent. Every term must be explained properly by a legal expert because this can help you with the negotiation process. Most landlords will not explain the details of what these terms mean because they assume that this isn’t your first time and you know what everything entails. To prevent any slips from happening, make sure you understand the contract for your new deal.


Costs and Expenses

Costs and expenses are extra factors that you need to bear in mind, seeing as they add to the rent. You need to think about utility bills for water, electricity, and gas. You should also consider the cost of regular maintenance of your HVAC systems and devices. Moreover, you need to think about weather conditions that might require extra precautions. This includes snow and ice removal or flooding. Another thing that you will deal with is your phone and data expenses.

Most landlords cover some of the factors listed above. You can inquire about them or read the lease terms thoroughly to understand what you’ll be paying for and what is included in the rental fees. You must ensure that nothing hinders your plans for future growth and prosperity. If the costs aren’t worth it in the long run, you should find another location.


Many business owners forget about parking details when they’re searching for a new location for their company. Parking is extremely important for the image of your company because the availability of free spots for employees and clients can make them feel more comfortable at the office space. You need to check if parking is included in the deal or the parking spots are only available at car parks near your location. You need to come up with a deal with these owners to make sure that you’re getting a special rate for using their car parks. However, getting your own rented space for parking is ideal and a lot more convenient for your business.

Source: Ubudu

It can be quite exciting to move to a new office. It’s a chance for your business to grow and reach new horizons in the business world. However, you need to be prepared for the type of lease that you will sign. Negotiating with landlords, checking the location, familiarizing yourself with the surroundings and the size of your office should always contribute to your decision. Overall, knowing all the details about renting your new and accommodating office space can help you get a better deal. You wouldn’t want to pay for high rental rates or get stuck in a bad location for too long, so make sure that you thoroughly understand the contract you’re signing before making a commitment.

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